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KEMTOVA ERP User Manual

Welcome to the complete guide for KEMTOVA ERP — the multi-company cloud ERP that manages accounting, sales, purchasing, inventory and ZATCA e-invoicing, plus specialized modules for restaurants & POS, imports, fixed assets, agriculture, land reclamation and fleet management.

ℹ️ How to use this manual: Navigate with the sidebar, or use the search box to find any screen instantly. Every screen is documented with a real screenshot, its fields and step-by-step usage. Click any image to zoom, and print any page (Ctrl+P) with a print-optimized layout.

System modules

🚪

Login & Interface

Signing in, main layout, menus, language, quick navigation

 📊

Dashboard

KPIs, charts and per-module dashboards

 📒

Accounting (GL)

Chart of accounts, journals, fiscal years, vouchers, cheques, bank reconciliation

 🛒

Sales

Customers, quotations, orders, invoices, returns, ZATCA

 📦

Purchasing

Suppliers, requisitions, purchase orders, receipts, invoices, returns

 🏬

Inventory

Items, stock balances, adjustments, transfers, serials, warehouses

 🚢

Imports

Shipment files, landed-cost allocation, ports, cost types

 🏗️

Fixed Assets

Asset register, categories, automatic monthly depreciation

 🍽️

Restaurant & POS

Cashier screen, kitchen display, delivery, tables, menu & modifiers

 🏜️

Land Reclamation

Projects, costs, land plots and capitalization

 🌾

Agriculture

Seasons, fields, crops, costs, harvests

 🚛

Fleet

Vehicles, drivers, trips, vehicle expenses

 🏢

Real Estate

Properties, units, lease contracts and evacuations

 🏗️

Contracting

Contracts, progress billings, subcontracts, performance

 ⚙️

Manufacturing

Bills of materials, production orders, actual cost

 🎓

School Management

Admissions, enrolment, attendance, timetables, grades, fees, portals

 💼

Accounting Practice

Clients, documents and expiries, appeals, training

 🧑‍💼

Human Resources

Employees and documents, masters, and country profiles

 🧱

Ready-mix Concrete

Pour orders, tickets, mix & moisture, weighbridge, quality, billing

 💊

Pharmacy

Drug atlas, active ingredients & alternatives, prescriptions, controlled register, insurance claims

 🔁

Recurring Contracts

Contracts that raise their own invoice each cycle, renewal and escalation, suspend and resume

 🔧

Workshop Repairs

Receiving equipment, estimate and approval, issuing parts, delivery on invoice or warranty

 🏷️

Local Content

Local-content declaration, cost breakdown, supplier certificates, audit pack

 📈

Report Center

Sales, purchasing, GL, restaurant and import reports

 ⚙️

Administration

Users, roles, settings, ZATCA, counters, print designer

 🛡️

Validation rules

What stops you on save and why: 141 rules at three levels, and how to tune them

Key concepts

🧩 Modules & permissions

Modules (Sales, Restaurant, Imports…) are enabled per company by subscription. Inside a company, access is granted through Roles: each screen has independent view/create/edit/delete/post permissions, with finer level-3 scopes for some screens.

📄 Document lifecycle

Documents (invoice, journal entry, voucher…) live in two states: an editable Draft, then Posted — posting generates the journal entry automatically and freezes the figures. Every posted document has a “View journal entry” button.

🔢 Automatic numbering

Every document type has its own counter (prefix + sequence, e.g. INV-00001) managed in the Counters screen.

🕐 Time & currencies

Dates are stored in UTC and shown in your local time. The system is multi-currency with dated exchange rates; currency gain/loss entries are generated automatically on settlement.

Quick-start path (new company)

  1. Sign in, then review Settings: company profile, VAT number, base currency, tax-inclusive pricing policy.
  2. Prepare the Chart of Accounts — it can be generated from an activity template.
  3. Open a fiscal year and its periods.
  4. Define branches and warehouses.
  5. Add items with units, prices and VAT rates.
  6. Add customers and suppliers with opening balances.
  7. Configure users and roles.
  8. Start daily work: purchase invoices to stock in, sales invoices, then vouchers for collection and payment.
💡 Tip: Press Ctrl+K anywhere in the system to open the quick-navigation palette and jump to any screen by name.

Frequently asked questions

What is KEMTOVA ERP?

KEMTOVA ERP by ESIS SOFT is a cloud, multi-company ERP covering accounting, sales, purchasing, inventory, and specialized modules like contracting, real estate, restaurants and fleet — in one system.

Is KEMTOVA ERP cloud-based?

Yes. It runs in the cloud, so you access it from any browser with no installation, and it supports multiple companies and users under one account.

Which languages does KEMTOVA ERP support?

The interface and this manual are available in Arabic, English and Indonesian, with full right-to-left (RTL) support for Arabic.

Does KEMTOVA ERP support ZATCA e-invoicing?

Yes, KEMTOVA ERP includes built-in ZATCA Phase 2 e-invoicing so Saudi companies stay compliant out of the box.