Validation rules
What stops you when you save a document, why, and what you can change about it. Every rule is described in the language of your work, and its title and message are word for word what you see on screen.
How to read this guide
Every rule has one severity, which decides what it does to you when it triggers. There are three, from strictest to softest:
| Severity | What happens |
|---|---|
| Block | The document is neither saved nor posted until what was flagged is corrected. Only cases where letting it through would corrupt the books, or breach something someone is answerable for, belong here. |
| Warning | The system flags it and lets you through if you confirm — because the situation may well be a sound commercial decision: selling at a loss to clear stock, exceeding a credit limit with approval. |
| Info | Information shown without stopping you: the item is in another warehouse, a supplier sold it cheaper, a period closes in a few days. Read it or ignore it, with no consequence. |
ℹ️ The … mark inside a message is where the system inserts the actual figure or name when you see it.
Severity is your company's decision, not a fixed fate. From Administration → Validation rules you see every rule and change its severity for your company: raise a warning to a block to tighten up, lower a block to a warning where it does not suit how you work, or switch the rule off entirely. Alongside it sits the threshold: the number at which the rule starts — how many days makes a date old, what percentage makes a price an outlier. What you see in this guide is the default the system ships with.
The correction rate judges the rule. The same screen shows, per rule, how many times it appeared and how many times the user then corrected the document. A rule that is dismissed without a correction most of the time is noise, not control — lower it to info or switch it off, because an alert that gets ignored teaches people to ignore the next one too.
And the silence when there is no history is deliberate. Many rules here measure your document against your own past: this supplier's usual price, this customer's usual quantity, this user's usual hours. They stay quiet until enough history exists to measure against. So if an alert you expected does not appear in a new company, that is the system working, not failing: there is no pattern to measure against before a pattern forms.
Journals & accounts 18 rules
| Rule | Severity | Documents |
|---|---|---|
| The entry does not balance Debits total … and credits total … — a difference of …. The entry cannot be saved until both sides match. | Block | Journal entry |
| This account cannot be posted to Account … — … is a group account; its balance is rolled up from its children. Pick one of its child accounts. | Block | All documents |
| Inactive account Account … — … is inactive and takes no new movement. Reactivate it in the chart of accounts if it is still in use. | Block | All documents |
| One line, both sides This line carries … on the debit side and … on the credit side at once. That has no accounting meaning — put it on one side, or split it into two lines. | Block | Journal entry |
| This entry flips the account balance Account … — … has a … normal balance and currently stands at …. This line takes … off it, flipping it to … on the opposite side — an overpayment or the wrong account. If it is a deliberate advance, carry on. | Warning | Journal entry |
| Line with no amount This line has an account but neither a debit nor a credit. Usually a line whose amount was cleared but the line itself was not removed. | Warning | Journal entry |
| Duplicate journal entry Entry … with the same date, the same … and the same accounts is already posted. Review before posting — or carry on if this is a recurring daily entry. | Warning | Journal entry |
| Two accounts that have never met "…" debited against "…" credited — this pair has never appeared together in a posted entry. Check both accounts before posting. Default threshold: 200 | Info | Journal entry |
| No exchange rate on record The document is in … with no recorded exchange rate — the typed rate has no reference to be checked against. Record it in the exchange-rates screen. | Warning | Sales invoice, Purchase invoice |
| Exchange rate is stale The latest recorded … rate is dated … — … days old. Default threshold: 7 | Warning | Sales invoice, Purchase invoice |
| Dimension combination not allowed "…" may not be charged to this …. Allowed: …. | Warning | All documents |
| A P&L account with no cost centre Account … — … is a revenue or expense account with no cost centre. The amount will land in the result with no owner, appearing in neither profitability analysis nor any centre statement. | Warning | Journal entry |
| Inactive cost center Cost center … is inactive — move the line to an active center, or re-activate it from the cost centers screen if it is still in use. | Warning | All documents |
| Budget exceeded This entry takes "…" to … against a … budget of …. | Warning | Journal entry |
| Entry on a sensitive account "…" (…) is flagged sensitive — posting to it is legitimate, and worth a second look. | Warning | Journal entry |
| Budget nearly consumed With this entry "…" reaches …% of the … budget (…). Default threshold: 80 | Info | Journal entry |
| Budget burning faster than the clock … — period …: …% consumed with only …% of the period elapsed. At this rate it runs out early. Default threshold: 25 | Info | Journal entry |
| Date inside a closed reconciliation The document date … falls on or before the last closed bank reconciliation for this account. A movement added behind it breaks a reconciliation that already balanced — date it after the reconciliation, or reopen the reconciliation first. | Warning | All documents |
Sales & purchasing 33 rules
| Rule | Severity | Documents |
|---|---|---|
| Negative unit price The price of "…" is entered as negative (…). Discounts belong in the discount field, not as a negative price — otherwise average selling price in your reports is wrong. | Block | Sales invoice, Purchase invoice |
| Negative quantity Quantity of "…" is negative (…) — returns have their own documents. | Block | Sales invoice, Purchase invoice, Production order |
| Unit not defined on the item card …: unit factor … matches none of the item’s defined units (…). Define the unit on the card or fix the line — otherwise stock moves by a wrong quantity that no trial balance reveals. | Block | Sales invoice, Purchase invoice |
| Account on hold "…" is on hold — posting is not allowed until it is reactivated. | Block | Sales invoice, Purchase invoice |
| Item on hold Item "…" is on hold and cannot be transacted. | Block | Sales invoice, Purchase invoice, Production order |
| Discount above your ceiling Discount on "…" is …% but your ceiling is …% — a discount gives away company margin. | Block | Sales invoice |
| Below minimum price "…" is priced at …; its minimum is … (per base unit). | Block | Sales invoice |
| That supplier document number is already used An earlier document for "…" carries the same number. Either the invoice was entered twice or the number is wrong — both are fixed before saving, so the amount is not paid twice. | Block | Purchase invoice |
| Sold below cost "…" is priced … against a cost of … — a …% loss. Legitimate when clearing stock, otherwise a quiet error that only surfaces in month-end profit. | Warning | Sales invoice |
| Far below cost …: priced … against a … cost — about …% below. Check the decimal point before saving. Default threshold: 30 | Warning | Sales invoice |
| Zero quantity The line for "…" has a quantity of zero. It will pass with nothing issued from the warehouse and nothing invoiced, and is usually caught only at delivery. | Warning | Sales invoice, Purchase invoice |
| Credit limit exceeded "…" owes … and this invoice adds … — reaching … against a limit of …, over by …. | Warning | Sales invoice |
| Invoice without a goods receipt "…" is being invoiced without a goods receipt — and this supplier usually goes through receipts. | Warning | Purchase invoice |
| Invoiced beyond what was received Total invoiced for "…" reaches … against … received on …. | Warning | Purchase invoice |
| Price above the purchase order "…" is priced …% above order … (…). Default threshold: 5 | Warning | Purchase invoice |
| Above the usual purchase price … is priced … here while this supplier's usual is … — about …% higher. Check the agreement, or that the right unit was entered. Default threshold: 15 | Warning | Purchase invoice |
| Purchase order without a requisition This order is not linked to an approved purchase requisition, and your company does use requisitions. Link it to its requisition, or approve it knowingly without one. | Warning | Purchase order |
| Very similar document The same party has a posted document for the same amount (…): "…" on … — make sure this is not the same invoice under another number. Default threshold: 7 | Warning | Sales invoice, Purchase invoice, Supplier payment, Customer payment, Purchase order, Stock adjustment |
| Pay account is inactive Account … — … is inactive, so no money can leave it. Pick an active cash or bank account, or re-activate it in the chart of accounts. | Block | Supplier payment, Customer payment |
| Payee is not approved … is not approved for payment, so no money may leave to them. Approve them on the supplier card if that decision has changed. | Block | Supplier payment |
| Overdue balance "…" carries an overdue balance of … beyond the …-day terms. | Warning | Sales invoice, Purchase invoice |
| Quantity over the item cap "…" totals … in this document against a cap of … base units. | Warning | Sales invoice |
| Stock would exceed the item ceiling …: on-hand after this invoice would be … against a … ceiling. Idle capital and carrying cost — unless this is a seasonal buy. | Warning | Purchase invoice |
| Supplier contract ceiling exceeded This year's purchases from … reach … with this document against a … ceiling — … over. Raise the ceiling or review the commitment. | Warning | Purchase invoice, Purchase order |
| Purchase quantity above the item ceiling …: … in total against a … per-document ceiling. Confirm the quantity before committing. | Warning | Purchase invoice, Purchase order |
| Margin below the floor "…" margin is …% against a floor of …%. | Warning | Sales invoice |
| Not enough stock "…" needs … but only … is on hand — short by …. Check the quantity or receive the incoming stock first. | Block | Sales invoice, Production order |
| Below reorder level "…" drops to … after this issue; reorder level is …. | Info | Sales invoice |
| Discount near your ceiling Discount on "…" is …%; your ceiling is …%. Default threshold: 90 | Info | Sales invoice |
| Approaching credit limit …'s balance after this document is … — …% of the … limit, leaving …. A heads-up before the limit is actually hit. Default threshold: 80 | Info | Sales invoice |
| Price differs from usual "…" has averaged … for this customer; here it is … — a …% difference. For information only. Default threshold: 25 | Info | Sales invoice |
| A cheaper supplier exists …: bought from … at … within the year — about …% less. For your information before negotiating; price is not the whole deal. Default threshold: 10 | Info | Purchase invoice |
| A preferred supplier carries this item …: … is a preferred supplier and carries it. For your information — there are good reasons to go elsewhere (stockout, urgency, quality). | Info | Purchase invoice, Purchase order |
Cash & tills 8 rules
| Rule | Severity | Documents |
|---|---|---|
| Cheque has no number The instrument is a cheque but no number was entered. The voucher cannot post without it: the cheque row would open with no identity — you could never find it by number, no report would remind you of it, and fixing it afterwards means un-posting the voucher. | Block | Supplier payment, Customer payment |
| Cheque has no due date The instrument is a cheque but no due date was entered. Without one the cheque is recorded as due since the year 0001: it shows as overdue in every report and drops out of every upcoming-maturity view. | Block | Supplier payment, Customer payment |
| Duplicate cheque number Cheque … is already recorded for this same party on voucher …. If it is a different cheque from a new book, carry on; if it is the same one, you are recording it twice. | Warning | Supplier payment, Customer payment |
| Cheque is far post-dated The cheque falls due in … days — beyond the …-day threshold. Check the year: one wrong digit pushes the due date out by a full year. Default threshold: 180 | Warning | Supplier payment, Customer payment |
| Cash payment above the limit The amount is … in cash against a configured limit of …. Cash settlement above the legal ceiling makes the expense non-deductible in many jurisdictions — a bank transfer leaves a trail instead. Default threshold: 0 | Warning | Supplier payment, Customer payment |
| Payment drives the balance negative … holds … and this pays out … — a shortfall of …. If a deposit has not been recorded yet, enter it first; otherwise check which till or bank was picked. | Warning | Supplier payment |
| Cheque cashed before its due date Cheque … falls due on … — … days from now. Presenting it early usually bounces: you pay a return fee and the drawer takes the hit for something that was not their doing. | Warning | Cheque action |
| Cheque is past its due date Cheque … fell due on … — … days ago. In most jurisdictions in the region a cheque may no longer be presented to the bank after six months; ask for a replacement rather than depositing it. Default threshold: 180 | Warning | Cheque action |
Tax & e-invoicing 8 rules
| Rule | Severity | Documents |
|---|---|---|
| Line VAT differs from the item "…" is lined at …% against a card rate of …%. | Warning | Sales invoice, Purchase invoice |
| VAT zeroed without exemption "…" carries …% on its card yet the line is zeroed — and the customer is not exempt. | Warning | Sales invoice |
| Exempt customer being charged VAT "…" is exempt (reference: …) and this line carries VAT. | Warning | Sales invoice |
| Exemption not usable "…"’s exemption has no reference to show the authority — complete the card or charge VAT. | Warning | Sales invoice |
| VAT total does not match the lines Declared … against … computed from the lines. Default threshold: 1 | Warning | Sales invoice, Purchase invoice |
| Company has no registered tax number E-invoicing is switched on but the company has no tax registration number — submission fails with an error rather than a rejection notice, so invoices pile up unsent with no visible reason. Add the number in the company profile. | Warning | Sales invoice |
| Items with no code known to the authority … item(s) have neither an EGS code nor a barcode: …. Our internal code would be sent instead, which the authority does not recognise — the invoice is rejected after submission and the work is redone. Add the codes on the item cards. | Warning | Sales invoice |
| Items with no unit known to the authority … item(s) have no unit: …. “EA” (each) would be sent — and the invoice is **accepted**, so a hundred kilograms is filed as a hundred each in the national system. No rejection warns you and no report catches it. | Warning | Sales invoice |
Controls & segregation of duties 12 rules
| Rule | Severity | Documents |
|---|---|---|
| No self-approval You raised this request — approval is a second person confirming the first one got it right. Ask a colleague to approve it. | Block | Approval action |
| Both levels by one person You already approved level 1 — approving both levels defeats the purpose of the second one. | Block | Approval action |
| New supplier being paid quickly "…" was created only … days ago and this is the first money going out to them — a sequence worth a look. Default threshold: 7 | Warning | Supplier payment |
| Payee details changed just before payment "…"’s card was modified on … — review what changed before money leaves. Default threshold: 3 | Warning | Supplier payment |
| Repeated edits after approval This document was edited … times after its approval — the old signature no longer describes what sits under it. Default threshold: 3 | Warning | All documents |
| Repeated deletions today This user has … deletions today — delete-and-recreate is history being reshaped. Default threshold: 5 | Warning | All documents |
| Repeated attempts against blocking rules You have hit blocking rules … times today. If the system rejects what you believe is right, raise the rule with management rather than rewording the document. Default threshold: 5 | Warning | All documents |
| Amount far from your usual … sits … deviations from your usual (…). It may be right — but it deserves a second look. Default threshold: 3 | Warning | All documents |
| Outside your usual job scope "…" is not part of your usual work — you do hold the permission, and the document deserves a second look. | Warning | All documents |
| Outside your usual hours It is …:00 now; your usual hours are …:00 to …:00. | Warning | All documents |
| Unusual document count This is document #… today; your usual is … per day. Default threshold: 3 | Warning | All documents |
| Round amount just under the approval threshold The amount is … against an approval threshold of … — only …% below it, and a round number. An amount that lands this close to the threshold and is round deserves a look: if the document was split, combine it; if it is genuine, carry on. Default threshold: 5 | Warning | All documents |
Rules that apply to every document 18 rules
| Rule | Severity | Documents |
|---|---|---|
| The document is over your ceiling The document totals … against your ceiling of … in this company. Larger amounts are posted by whoever holds the ceiling for them — ask your manager to raise it, or hand the document over. | Block | All documents |
| Date in the future The document is dated … — … days ahead. Legitimate for deferred documents, and usually a slip in the year or month. | Warning | All documents |
| Old document The document is dated … — … days back, past your company limit of … days. Late entries are legitimate, but they change reports for a period already reviewed. Default threshold: 90 | Warning | All documents |
| Changed after approval This document was approved for … on … and is now …. The approval covered the original amount — send it back for approval at its new value. | Block | All documents |
| Slow-moving item … has not left the warehouse in … days (last outflow …) — and you are buying more. Review the quantity, or move the existing stock. Default threshold: 180 | Info | Purchase invoice, Purchase order |
| Incomplete party details …'s card is missing: …. These are demanded at e-invoicing and at collection — filling them now is cheaper than filling them then. | Info | Sales invoice, Purchase invoice |
| The customer has an open order for this item Order … dated … is still open and covers an item on this invoice — check it so the goods do not ship twice. | Info | Sales invoice |
| An approved requisition covers this item Requisition … dated … is approved and covers an item on this document — link it if this is the one; otherwise you are buying it twice. | Info | Purchase invoice, Purchase order |
| Unusual margin for this item …: this line's margin is …% against a usual …%. Check the price or the cost before saving. Default threshold: 20 | Info | Sales invoice |
| Paying before the due date Invoice … falls due in … days and is being paid now — cash leaving early, unless an early-payment discount applies. Default threshold: 15 | Info | Supplier payment |
| Available in another warehouse … is short here, and … is on hand at …. Transfer it, or change the invoice warehouse. | Info | Sales invoice |
| The customer has credit on account … has … in received-but-unallocated payments — apply it to this invoice rather than billing for money you already hold. | Info | Sales invoice |
| The customer has a live quotation Quotation … dated … is still valid for this customer — check its prices before saving. | Info | Sales invoice |
| Below this customer's usual quantity …: … here versus a usual … for this customer — about …% less. Confirm the quantity, or offer them their usual. Default threshold: 50 | Info | Sales invoice |
| The period closes soon Period … ends on … — … day(s) left. Enter anything outstanding before it closes; afterwards no movement is accepted in it. Default threshold: 3 | Info | All documents |
| Above your average … is above your average of …. Default threshold: 1 | Info | All documents |
| Tax number already on another card “…” carries the same tax number. That number is unique to a legal entity, so two cards split one entity in two: its balance is spread across both so it never reaches its credit limit, its statement is permanently incomplete, and it may be paid twice. Check both before saving. | Warning | Customer / supplier card |
| Large stock-count variance “…”: the adjustment is … against … on hand — …%. A gap this size is either a real loss worth investigating before it is closed off with a journal, or a counting error worth fixing before it distorts the moving average. Default threshold: 50 | Info | Stock adjustment |
Fixed assets 4 rules
| Rule | Severity | Documents |
|---|---|---|
| Asset already disposed Asset "… — …" has already left the books. Disposing it again removes what is already gone, leaving its accumulated depreciation stranded. | Block | Asset disposal |
| Disposal before acquisition The disposal date … precedes the acquisition of asset "…" on … — the asset would leave before it arrived. Check the date. | Block | Asset disposal |
| Accumulated depreciation exceeds the depreciable base Asset "…": accumulated … against a depreciable base of … — … too much. The disposal gain would be computed on a corrupted value; correct the accumulated figure first. | Warning | Asset disposal |
| Sold below book value Asset "… — …" has a book value of … and is being sold for … — a … (…%) loss charged to the income statement. Legitimate, but worth a second look. Default threshold: 20 | Warning | Asset disposal |
Manufacturing 2 rules
| Rule | Severity | Documents |
|---|---|---|
| Production order with no components Nothing is issued on this order, so the finished item costs zero — it enters stock valueless and corrupts the weighted average for everything after it. Add the materials consumed. | Block | Production order |
| Usage differs from the bill of materials Component "…": … issued against a standard of … from BOM "…" — a …% deviation. Check the quantity or the recipe. Default threshold: 10 | Warning | Production order |
Contracting 2 rules
| Rule | Severity | Documents |
|---|---|---|
| Contract budget exceeded Contract "…" has a budget of … with … spent; this document adds …, exceeding it by …. Review the budget or the amount before approving. | Warning | All documents |
| Quantity exceeds the contract Item "…": contracted …, previously certified …, this certificate … — … over. The consultant strikes the excess after we have already posted it as revenue, forcing a reversal in a later month. | Block | Progress billing |
Real estate 2 rules
| Rule | Severity | Documents |
|---|---|---|
| Unit already leased for this period Contract "…" covers the same unit over an overlapping period. Two contracts on one unit means two tenants billed for one place. Check the dates or the unit. | Block | Lease contract |
| Invalid contract period The period runs from … to … — it ends before it starts, or on the same day. Instalments and accruals divide by the term, and zero cannot be divided by. | Block | Lease contract |
Fleet 3 rules
| Rule | Severity | Documents |
|---|---|---|
| Odometer lower than a previous reading Vehicle …: this reading is … against a highest recorded … — … lower. The distance delta turns negative and corrupts cost-per-kilometre in every later report. Check the reading, or proceed if the cluster was replaced. | Warning | Vehicle expense |
| Expense without an odometer reading Vehicle …: the expense posts correctly but is attributed to no distance — it drops out of cost-per-kilometre without the gap showing anywhere. Enter the reading. | Warning | Vehicle expense |
| Vehicle papers expired Vehicle …: … expired on …. An accident on lapsed insurance turns a claim into a total loss, and expired registration gets the vehicle impounded. | Warning | Vehicle expense |
Agriculture & land 4 rules
| Rule | Severity | Documents |
|---|---|---|
| Project budget exceeded Project "…": budget … with … spent; this cost exceeds it by …. The owner’s call — but better seen before the money leaves than after. | Warning | Project cost |
| A cost type never charged to this project … is a first for this project — previously charged: …. Confirm both the project and the cost type before posting. Default threshold: 3 | Info | Project cost |
| Cost dated outside the season Season "…" runs … to …, and this cost is dated …. The season is the cost bucket that crop profitability is measured from — a cost outside it lands on the wrong season. | Warning | Season cost |
| Season is closed Season "…" is closed; its profitability is fixed and its figures already reported. A cost added now changes a number a decision was built on — reopen the season, or book it to the current one. | Block | Season cost |
Specialised modules 21 rules
| Rule | Severity | Documents |
|---|---|---|
| Controlled drug without a prescription "…" is classified … and the line carries no prescription. The dispense is written into the controlled-drugs register — a record that can never be altered — so it would stand as permanent evidence. Link the prescription first. | Block | Sales invoice |
| Item requires a prescription "…" is flagged as prescription-only and the line has none. Link a prescription, or review the item’s classification. | Block | Sales invoice |
| Expired batch "…" comes from a batch that expired on …. Expired stock belongs in disposal, not on the shelf — pick another batch. | Block | Sales invoice |
| Batch nearing expiry "…" expires on … — in … days. Not an error, but some customers refuse short-dated stock. Default threshold: 90 | Warning | Sales invoice |
| Costs with nothing to allocate onto The shipment carries … in costs but no goods value to spread them over — either no purchase invoice is linked, or its value is zero. Link the invoices first. | Block | Import shipment |
| Import costs high against goods value Costs of … against … of goods — …%. Most often a misplaced decimal in a freight or customs line; the effect is that every item on the shipment carries an inflated cost. Default threshold: 60 | Warning | Import shipment |
| Pour exceeds the order Order "…": … m³ ordered, … delivered, this ticket … — … over. The excess is either poured unbilled or refused by the customer, and is found out after it has set. | Warning | Concrete ticket |
| Menu item without a recipe "…" sells with no recipe, so nothing leaves stock and its food cost comes out zero — the dish looks all margin. A restaurant is run on its food-cost ratio. | Warning | Restaurant order |
| Instalments do not equal the net Invoice net … against instalments totalling … — a … gap. The instalments are what is actually billed: short means under-collecting, over means billing what is not owed. The gap shows on no screen. | Block | Student fee invoice |
| Month already recorded Month … already has a row for this client and year. The sheet is one row per month — a duplicate doubles its sales and inputs in the return filed with the authority. | Block | Annual transactions sheet |
| Line has no country of origin Line “…” has no country of origin and no supplier content percentage, so it counts as zero local. That understates your percentage — review it before submitting, or you may lose a tender you actually qualify for. | Warning | Local-content declaration |
| Supplier certificate has expired Line “…” relies on a local-content certificate that had expired by this period. A reviewer will strike the whole line — ask the supplier for a valid certificate, or count it as imported. | Warning | Local-content declaration |
| Percentage is below the threshold Local content is …% against a required …%. Whether to submit is your call — the figure is what the system computed. | Info | Local-content declaration |
| Order exceeds the approved estimate The customer approved … and the total now stands at … — …% over, against a …% threshold. Go back to the customer before delivery: overrunning is fine once they agree, the dispute starts when they first see it on the invoice. Default threshold: 10 | Warning | Repair order |
| Parts fitted before the customer approved This order is quoted at … with no approval recorded, and it has parts lines. Record the customer's approval (by phone or in person) before fitting — a fitted part cannot be returned. | Warning | Repair order |
| Parts but no labour line This order has parts and not a single labour line. A workshop earns on labour, not on parts — if the work was free of charge, enter a labour line at zero so the decision is on record. | Warning | Repair order |
| Meter reading is lower than the last one The reading entered is …; the last one recorded for this equipment was …. Check the number: if the meter was reset or replaced, note it — otherwise the service schedules will be computed wrong. | Warning | Repair order |
| Zero-price line on a recurring contract Line “…” has a quantity but a price of zero — it will bill zero every period until the contract ends, not just once. If the service is free within the package, leave it; otherwise fix the price now. | Warning | Service contract |
| Another contract overlaps on the same service Contract … covers the same customer and site over an overlapping period and shares a service item with this one — the same service would be billed twice every period. Review both before activating. | Warning | Service contract |
| Contract is nearing its end It ends on … — in … days, inside its …-day notice window, with no auto-renewal. Renew it or tell the customer before it lapses by default rather than by decision. | Info | Service contract |
| Auto-renewal with no price escalation This contract renews itself at zero escalation and is now … year(s) old (… days). The price is frozen while costs rise — margin erosion that shows up in no report, because nothing ever “changed”. Default threshold: 365 | Info | Service contract |
Ready-made rules seeded with your company 6 rules
| Rule | Severity | Documents |
|---|---|---|
| Sale line priced at zero “…” leaves at quantity … for nothing. If it is a sample or a gift, proceed — otherwise enter the price before posting. | Warning | Sales invoice |
| Purchase line at zero cost “…” enters stock at quantity … and zero cost, dragging its weighted average down — every later invoice then reports cost of sales lower than it is, and a trial balance cannot show it because it still balances. | Warning | Purchase invoice |
| Component at zero cost Component “…” has quantity … and zero cost, so the finished item enters stock under-costed — and its selling price is built on that figure. | Warning | Production order |
| Component with zero quantity Component “…” has zero quantity: nothing is issued from the store, so the finished item is costed on a recipe it was not made with, and the shortfall surfaces only at the stock count. | Warning | Production order |
| Ticket above a truck load This ticket is … m³, while a single mixer carries less than …. Check the figure before the truck leaves — an extra digit here gets poured and cannot be taken back. | Warning | Concrete ticket |
| Billing item at zero rate Item … is billed at a zero rate — approved and signed for nothing, then struck off the next application as already submitted. | Warning | Progress billing |